CMU Business Card Application

First Name
*

Last Name
*

Department
*

Campus Address
*

City * State * Zip *

Phone Number Fax Number

Global ID * @cmich.edu

Default Account Codes

Cost Center/Grant/WBS#
*

GL Account
* Default GL account can be changed.

Internal Order#

Section 2 : PNC ActivePay Access

ActivePay is an on-line web application for editing the cost center, G/L and/or adding an internal order number for CMU Business Credit Card transactions. The ActivePay Training Manual is available on the Financial Services Website. Active Pay Training Manual.

Would you (the cardholder) like to give another individual access to your credit card account?
*

Yes

I authorize the following person to request information and have ActivePay access to my credit card account. If this individual does not already have an ActivePay Account, they need to fill out the ActivePay Account Access and Maintenance Form.

First Name

Last Name

Phone Number Global ID @cmich.edu

Section 3 : Select Credit Limit

The single purchase limit for supply and equipment items will be $4,999 for all cardholders.

Monthly Credit Limit:
*

1,000

2,500

5,000

10,000

Section 4 : Responsibilities

The named cardholder and their department agree to adhere to the Procedures governing the CMU Business Credit Card, as well as the Business Expense Policies. The CMU Business Credit Card is not to be used for personal purchases. If a card is lost, the cardholder or user department has the responsibility to notify PNC and Payroll & Travel Services immediately. If the card is stolen, the cardholder or user department has the responsibility to notify Campus Police and Payroll & Travel Services.

Should the named cardholder terminate employment with the University, the user department has the responsibility to notify Payroll & Travel Services so the card can be cancelled and destroy the card prior to the employee's termination date. In addition, the department must gather all receipts and submit a completed Business Card Reconciliation Form for any outstanding transactions. The "Close Account Request" form is on the CMU Business Credit Card Website.

CMU Business Credit Card distribution will occur after cardholder participation at a required training session for new cardholders. Dates and times of training are available on the CMU Business Credit Card website.

NOTE: Monthly charges will automatically be paid by Payable Accounting. The account codes designated above will be charged unless changed by the cardholder or authorized individual, using ActivePay.

As holder of this CMU Business Credit Card and as the designated department approver, we agree to accept the responsibility for the protection and proper use of this card, as explained above. Charges to the CMU Business Credit Card that exceed University policy or are considered inappropriate use of University funds, will be payroll deducted from the cardholder's paycheck. Likewise, credits due back to the cardholder will be direct deposited to the cardholder's bank account. Payroll & Travel Services will notify the cardholder of any amount being deducted from their paycheck prior to the payroll run.